HS Documentation Preparation

Health and safety documentation preparation involves creating, organizing, and maintaining essential records like policies, risk assessments, and procedures to comply with regulations, prevent incidents, and demonstrate duty of care. Key steps include identifying hazards, defining control measures, implementing a document management system, and ensuring regular review.

Key Components of Health and Safety Documentation

• Health and Safety Policy: A written statement outlining management commitment and responsibilities.

• Risk Assessments (RA): Documented identification of hazards, people at risk, and implemented controls.

• Safe Work Procedures (SWP) / Safe Operating Procedures (SOP): Step-by-step instructions for tasks.

• Safety Data Sheets (SDS): Information on hazardous materials.

• Training and Competency Records: Documented training for employees.

• Inspection Reports and Checklists: Records of workplace inspections.

• Incident and Accident Reports: Records of near-misses and injuries.